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| Job Title: | Executive Assistant to COO & General Counsel |
| Organization: | Greenpeace USA |
| Region: | DC Metro Region |
| Description: | The Executive Assistant to the Chief Operating Officer (COO) is a high-level administrative position that works closely with the COO and the Deputy COO/General Counsel to help execute the organization's operational goals. The Executive Assistant to the COO helps guide the top level of the organization, works on key strategic initiatives, and participates in strategic development. The position helps lead operational projects, and supports the COO?s work with the Senior Management Team and the Administrative Managers. An important responsibility is to ensure that operational information is communicated in a timely, accurate and appropriate manner. The Executive Assistant manages the COO's daily time, correspondence, and travel to ensure that the COO is focused on tasks that service key operational priorities for the organization. The position is also responsible for administrative duties related to operations, including note-taking, facilitation, and Legal Department support. RESPONSIBILITIES: -Manage COO?s scheduling, communication and travel coordination; Proactively identify upcoming events, deadlines and needs, and assist with associated coordination. -Draft original and routine correspondence for COO's signature -Manage deliverables to the COO and provide any necessary reporting -Create and edit presentations, documents and reports for the COO as required -Lead or participate on project teams related to a range of operational matters -Plan, prepare materials for, and help lead bi-weekly Administrative Management Team meetings -Manage Administrative Management Team calendar, plans, and action items -Provide assistance to the COO and Deputy COO/General Counsel for meeting preparation and events -Support the COO?s participation in staff meetings, departmental meetings, Senior Management Team (SMT) meetings, and Board of Directors meetings; take notes and follow up action items related to such meetings -Assist in the administration of the Legal Department, including scheduling meetings, arranging travel, copying, filing legal documents, and maintaining the Legal Department?s electronic document management system. Develop and maintain appropriate document filing systems, and ensure compliance with records retention procedures -Manage corporate registration documents, lobbying registration forms, and contracts database -Develop relationships with key operational contacts, both internal and external -Manage travel account system for staff; provide consistent point of contact/build relationship with vendor and internal and external clients -Ensure confidentiality at all times (this position will have access to highly confidential information) -Pitch in with office management responsibilities as a true team member -Other duties as assigned by the COO REQUIREMENTS: -4+ years stable administrative experience, with at least 2 years -4+ executive experience -Excellent written and oral communication skills, including the ability to draft correspondences and other communications quickly with minimum direction. -Experience facilitating meetings -Keen attention to detail with ability to track and manage multiple projects at one time -Ability to act efficiently on last minute projects -Knowledge of and proficiency with a variety of computer software applications including , Microsoft Word, Excel, PowerPoint, and Outlook -Demonstrated ability to coordinate and facilitate the completion of large administrative projects in a timely manner, including meeting strict deadlines -Familiarity working with organizational budgets -Proactive and service-oriented; ability to interact and communicate with individuals at all levels of the organization -Self-starter with demonstrated ability to work both independently and within a team -Experience managing up -Consistency and a high degree of quality in work -Excellent execution, with superior organizational skills -Curiosity and a constant interest in learning -Excellent judgment, discretion, and diplomacy -A high level of energy and enthusiasm -4 year degree preferred TO APPLY: Please send cover letter and resume to resumes@wdc.greenpeace.org. Please include the following in your cover letter: a specific explanation of why you are interesting in the available position and how you found out about this career opportunity. Please use the email subject line: Executive Assistant to the COO?YOUR NAME. Applications will be accepted on a rolling basis. No phone calls please. |
| Contact: | |
| Phone: | |
| E-Mail: | resumes@wdc.greenpeace.org |
| Website: | http://www.greenpeace.org |
| Closing Date: | June-17-13 |
