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| Job Title: | Staff Accountant - Accounts Payable |
| Organization: | Planned Parenthood of Illinois |
| Region: | Midwest |
| Description: | The Staff Accountant - Accounts Payable supports the finance department with general accounting, reconciliation and administrative duties; assists with audit preparation and support; and provides other accounts payable duties. This position works under the supervision of the Assistant Controller. Essential Functions: 1. Manage all aspects of the accounts payable process in accordance with Agency policies; maintain vendor relationships and files, code invoices for accurate general ledger expense account posting, enter invoices into general ledger, process and mail weekly checks, resolve all vendor disputes, and reconcile vendor accounts. 2. Prepare journal entries and maintain account reconciliations as part of the monthly close process, including : a. Accounts payable accrual b. Prepaid expenses c. Deposits d. Other balance sheet accounts 3. Proactively maintain and follow-up on open purchase orders. 4. Maintain all 1099 vendor documentation and prepare annual Form 1099 submissions. 5. Maintain approved vendor listing, including new vendor forms and documentation. 6. Maintain the Agency's corporate card expense reports including: - tracking of monthly expense reports - reviewing cardholder expense reports for accurate coding - running reports from online expense reporting portal, preparing and uploading monthly journal entries 7. Track expenses and monitor accounts to ensure accuracy. 8. Monitor and review monthly health center petty cash reconciliations. 9. Through these activities demonstrate an understanding of and commitment to PPIL core values of access, activism, care, confidentiality, diversity, excellence, integrity, respect, self-determination, and stewardship; practice these values in relations with internal and external customers. Other Responsibilities: 1. Perform support functions for the Finance Department including journal entry preparation, filing, faxing, data entry, and general reporting as requested. 2. Track and analyze expenses for capital projects and grants as needed. 3. Review and reconcile daily cash receipts from 17 health centers. 4. Assist in the preparation of audit schedules for outside auditors. 5. Work with finance management to assess best practices and create documented procedures. 6. Ensure compliance with accounting deadlines. 7. Perform account analysis as needed. 8. Other duties as assigned. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, talk, speak, and hear. The employee frequently is required to use hands and fingers to handle, type, or feel and reach. The employee is regularly required to sit. The employee must occasionally lift and/or move up to 25 pounds. Supervisor: Assistant Controller Status: Full-time, non-exempt from the overtime provisions of the wage and salary guidelines. Grade: 11 Qualifications, Education and Experience: Graduation from an accredited college or university with a bachelor's degree in accounting is required. One to three years of general accounting and accounts payable experience required. Strong organizational skills, accurate, and detail-oriented. Good written and oral communication skills and the ability to meet strict deadlines. Proficient in Microsoft products including Word, Excel, PowerPoint, and Outlook is required, and knowledge of Microsoft Dynamics preferred. Ability to work well both independently and with others and to respond sensitively to clients, staff, and volunteers. Comprehensive understanding of accounting procedures, experience and demonstrated abilities for working in a fast paced, multi-cultural setting. Ability to organize, instruct, prioritize and delegate tasks appropriately. Effective written and oral communication skills to work with all levels of the Agency. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages. Ability to apply concepts of basic algebra. Planned Parenthood is committed to hiring and fostering a diverse and inclusive workforce that leverages the skills and talents of all employees in our organization, regardless of race, gender, national origin, age, religion, sexual orientation, size, physical ability or socioeconomic status. We encourage diverse candidates to apply for this position. |
| Contact: | |
| Phone: | |
| E-Mail: | getwork@ppil.org |
| Website: | http://www.ppil.org |
| Closing Date: | September-10-13 |
